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Marion Richardson

General Data Protection Regulations

General information

The General Data Protection Regulations (GDPR) came into force on the 25th May 2018.  It regulates the way that Data Controllers, such as Marion Richardson Primary School, process personal data about people (children, parents, employees etc) and the legal rights that individuals have in relation to that data.

Marion Richardson Primary School is required to keep and process certain information about its staff members and pupils in accordance with its legal obligations under the General Data Protection Regulation (GDPR).

The school may, from time to time, be required to share personal information about its staff or pupils with other organisations, mainly the LA, other schools and educational bodies, and potentially children’s services.

We need to hold personal information about your child on our computer system and in paper records to help us with their educational needs. The school is responsible for their accuracy and safe-keeping. Please help to keep your child’s records up to date by informing us of any change of circumstances.

School staff have access to your child’s records to enable them to do their jobs. From time to time information may be shared with others involved in your child’s care, if it is necessary. Anyone with access to your child’s records is properly trained in confidentiality issues and is governed by a legal duty to keep their details secure, accurate and up to date. All information about your child is held securely and appropriate safeguards are in place to prevent accidental loss. In some circumstances we may be required by law to release your child’s details to statutory or other official bodies, for example if a court order is presented, or in the case of public educational issues.

In other circumstances you may be required to give written consent before information is released – such as the educational reports for insurance, solicitors etc. To ensure your child’s privacy, we will not disclose information over the telephone unless we are sure that we are talking to you – the parent/carer. Information will not be disclosed to family and friends unless we have prior written consent and we do not leave messages with others. You have a right to see your child’s records if you wish. Please ask at the school’s office if you would like further details.

The Data Protection Officer is responsible for overseeing data protection within the School so if you do have any questions in this regard, please do contact them on the information below.

Privacy notices


The following policies are available from the school, please contact the main office to request a copy. 

  • Data Protection policy
  • FOI policy
  • AUP
  • Online safety (please see policies page on the website for an electronic copy) 
  • Cookie Policy
  • CCTV Policy
  • Data Disposal Policy
  • Retention of Records Policy
  • Retention Schedule
  • Data Protection Complaints policy
  • GDPR jargon buster

Data Protection Officer

The school's Data Protection Officer is Louise Manthorpe.  Her contact details are as follows: 

Email:  DPO@Specialistredactionservice.co.uk

Phone:  07946 083589